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Note: All Student Pass (visa) applications are processed by both the Immigration Department of Malaysia and Education Malaysia Global Services (EMGS).

 

New students applying through EMGS

The Student Pass (visa) application is processed by the Immigration Department and Education Malaysia Global Services (EMGS).

All international students will have the option of applying for their Visa Approval Letters (VAL) through the following methods:

Option A: Applying via the UNM Visa Office   Option B: Applying directly to EMGS

Option A is the recommended method. However, students who opt for Option B can contact the UNM Visa Office if any assistance is required.

All new student passes will be issued for the duration of the student's course however approval is entirely at the discretion of the Immigration Department. If your passport validity is insufficient, your visa will be issued for a duration of 12 months. However, it is recommended to have a passport validity that is beyond the duration of your studies. Please ensure that your passport validity is NO LESS than 18 months from the date of your registration.

All international students will not be required to do a pre-arrival medical examination. However, students MUST fill up and on the ‘HEALTH DECLARATION FORM’ and submit it to the Visa Office for their VAL application.

 

Student Pass (Visa)

All international students who defer, withdraw, terminated, and completed studies are required to shorten/cancel their present student pass before leaving the country. They are required to get advice from the Visa Office on the necessary formalities. This is in line with the directive from the Malaysian Immigration Department guidelines NOT allowing international students to return home before shorten/cancellation is carried out. Any student fail to comply this guidelines will have their passport being blacklisted by the Immigration Department and the University will have no control over this decision.

 
Students will only be required to undergo a post-arrival medical examination after arriving on campus. Any student who fails their post-arrival medical examination will have to return back to their home country and the university will not be responsible for any costs incurred.

You are allowed to appeal for your post-arrival medical examination results but it is subject to EMGS approval. Only one appeal will be allowed by EMGS.

 


Getting started with your VAL application

All new international students must secure a Visa Approval Letter (VAL) before arriving in Malaysia. The application process can take up to three months so you are advised to submit your student pass application as early as possible to avoid any delays.

Information on visa document submission deadlines

Visa documents submission deadlines 2024 Submission Deadlines

February 2024 intake: 25 December 2023

  • All postgraguate taught programmes in the School of Politics, History and International Relations and part-time postgraduate taught programmes in the Department of Chemical and Environmental Engineering and School of Media, Languages and Cultures.
  • Part-time MBA programmes in Nottingham University Business School.
  • Postgraduate taught programme in the Division of Organisational and Applied Psychology.
  • All postgraduate research programme (excluding the postgraduate research programme in the School of Economics).

April 2024 intake: 25 March 2024

  • All three-semester foundation programmes.
  • All postgraduate research programmes (excluding postgraduate research programmes in the School of Economics, School of English and Nottingham University Business School and Master of Research in the School of Psychology).

June 2024 intake: 13 May 2024

  • Part-time MBA programmes in Nottingham University Business School.

June 2024 intake: 29 April 2024

  • All postgraduate research programmes (excluding the postgraduate research programmes in the School of Economics, School of English and Nottingham University Business School and Master of Research in the School of Psychology). 

 September 2024 intake: 22 July 2024

  • All two-semester and three-semester foundation programmes.

September 2024 intake: 12 August 2024

  • All undergraduate programmes.
  • All postgraduate taught programmes in the School of Education.
  • MBA programme in Nottingham University Business School.
  • Postgraduate taught programmes in the Division of Organisational and Applied Psychology.
  • All postgraguate taught programmes (excluding postgraduate taught programmes in the School of Education, Division of Organisational and Applied Psychology and MBA programmes in Nottingham University Business School).
  • All postgraduate research programmes.

 September 2024 intake: 4 June 2024

  • Postgraduate research programme in the School of Economics (UK Starters).

*Students from Bangladesh, India, Nigeria and Pakistan are advised to submit their visa documents one month earlier to avoid delays in obtaining your Single Entry Visa (SEV).

*The above deadlines do not apply to mobility/ exchange students/ students from partner universities. Please refer to your International Office for more information on visa application deadlines or email to International.Support@nottingham.edu.my

 

 

Using the EMGS website

1) Create an account on the EMGS website

2) Create a Student Pass application. Required documents for this step are:

3) The EMGS portal will automatically calculate the cost of your visa. You are required to make a payment directly through the EMGS account - please refer to the instructions as indicated in the website. You are not required to transfer this processing fee to UNM Finance.

4) You will be issued with an application number and will be able to visit your account to monitor your application progress.

5) EMGS will ask you to submit additional documents if necessary during this stage and you are required to respond accordingly as instructed for the smooth processing of your VAL application.

6) You are also required to submit one set of all documents, including your full passport pages to the UNM Visa Office to approve your application to process your visa through EMGS, failure to do so will result in a non-approval of your VAL application by the Visa Office. This will halt your VAL application process and causes further delays. Passport attachment guidelines.

7) All international students will be required to pay a visa deposit fee of RM2000 via telegraphic transfer to the University’s bank account in Malaysia. The Visa Office will refund this fee once the students have submitted their passport for visa shortening/cancellation after completion of study or graduation before returning home. You may make the payment via MyNottingham portal.

NOTE: All of the above information is accurate as of 9, February 2023 but is subject to change as EMGS/Immigration Dept refines the new online application system. Please refer to the EMGS user guide for further details on managing your application.

Need more information? Refer to our guidelines below.

Find out more

 

 

Visa application checklist

Below is the VAL application checklist. Failure to submit any of these documents may result in an incomplete application that cannot be processed. VAL process can take up to five (5) to seven (7) weeks and at times may be slightly longer.

All documents should be sent via email to apply.visa@nottingham.edu.my.

 

Documents required for residents of all countries

  • Passport sized photograph with white background (Read EMGS photo specifications).
  • Clear cover to cover scan of all passport pages, including blank pages. Your passport must be valid for at least 18 months from the date of your registration or the duration of the course. or should be valid for the full duration of your course (3 years). The issuance of VAL is subject to the discretion of the Immigration Department.
  • Complete academic certificates/transcripts (including English proficiency test, if applicable) in English. For academic certificates/transcripts in other languages, a certified true copy of the English translation must be submitted together with the original version.
  • Conditional/ Unconditional offer letter from UNM. UNM is a 'Tier Five' Institution and you are allowed to apply for the VAL once your Conditional offer is received.
  • Proof of payment of visa fees, RM4,660
  • Fill up the Student Declaration Form
  • It is recommended that students from India, Bangladesh, Pakistan and Nigeria to submit applications 3 months ahead of their registration date.
  • Fill up the Health Declaration Form.

 

Additional documents for residents of specific countries

  • Copy of yellow fever vaccination certificate/ card (for students coming from high risk countries).
  • No Objection Certificate (NOC) Only applicable for Sudanese students. The University will apply the NOC from the Sudanese embassy in Malaysia on your behalf.
  • Letter of Eligibility (LoE) Only applicable for Iranian and Omani students. The University will apply LoE on your behalf from these students at thier respective embassies in Kuala Lumpur.
  • With effect from 15th January 2024, Libyan students who wish to study in Private and Public education institutions in Malaysia are required to obtain a Letter of Eligibility (LoE) from the Academic Affairs of the Embassy of Libya-Malaysia in Kuala Lumpur. Student are required to apply directly through their embassy in Kuala Lumpur.
  • Any charges for processing NOC and LoE from the embassy will be borne by the student.
  • Information required in the verification report for academic certificates for students from the People's Republic of China MUST be submitted during the VAL application to EMGS.
  • The online verification report of the academic certificate can be obtained through the China Credentials Verification (CSSD) / Academic Degrees and Graduate Education Development Center (CDGDC) / Chinese Service Center for Scholarly Exchange.



New students who are holding current active (valid) passes in Malaysia (transferring students/ dependant visa holders/ other elite passes) may have to submit additional documents. Please refer to Special Circumstances for further information.

Information on Visa Fees and Payment

The visa fee for students applying through EMGS varies depending on nationality and preferred insurance package. The EMGS visa fee includes the following:

  • EMGS and Immigration processing fee for the VAL and the Student Pass
  •  i-Kad fee
  • Medical insurance for one year (optional)
  • Post-medical check-up and x-ray
  • SST

The visa fee does not include:

  • UNM Visa Office service fee 

Payment of these fees can be made by:

a) CIMB Bank Berhad

Payee Name: The University of Nottingham in Malaysia Sdn Bhd

Bank account number: 8008306319

Bank Address: No. 17 Jalan Jelok 6, Metro Point, 43000, Kajang

Selangor Darul Ehsan

Swift code: CIBBMYKL

 

b) Affin Bank Berhad

Payee Name: The University of Nottingham in Malaysia Sdn Bhd

Bank Account number: 100260005567

Bank Address: LTAT Branch, Bangunan LTAT, Jalan Bukit Bintang, 55100

Kuala Lumpur

Swift code: PHBMMYKL

 

Refund of visa fees

Visa fees are non-refundable once the VAL application has been submitted by the Visa Office to EMGS. Please contact the Visa Office if you would like to withdraw your VAL application, and you will be advised on your eligibility for a refund.

 

 

VAL application processing

Once you have submitted your documents, the Visa Office will send them to EMGS for processing. Once EMGS has vetted through your documents, your application will be sent to the Immigration department for approval and issuance of the VAL. The entire process can take around 5 to 7 weeks and at times may be slightly longer. You can track the status of your application by using the EMGS Track My Application feature.

EMGS and the University may request additional documents from you in this period, and delays in submitting the requested documents may affect your VAL issuance.

Due to the length of the application processing period, you are not advised to book your flight to Malaysia until your VAL has been approved and sent to you.

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VAL receipt and SEV application

Once your VAL is approved by Immigration, you should do the following:

  • Wait for your VAL to be sent to you by the Visa Office or you can download thru EMGS website. It is advised not to book your flight to Malaysia prior to receiving your VAL.
  • Refer to the Immigration department's list of countries that require a Single Entry Visa (SEV)
    1. Refer to the Immigration Department's list of Commonwealth countries that DO NOT require a Single Entry Visa (SEV) to enter Malaysia.
    2. Refer to the Immigration Department's list of countries that DO NOT have Malaysian missions are allowed to enter Malaysia without SEV.
    3. Refer to the Immigration Department's list of countries that need Single Entry Visa (SEV) to enter Malaysia
  • Students who require an SEV will be required to visit their nearest Malaysian Embassy to apply for the SEV or apply via eVISA website.
  • Once your SEV is issued, you will be able to enter Malaysia. The SEV has a validity period of 30 days.


Arriving in Malaysia and post-arrival 

Once your VAL is approved by Immigration, you should do the following:

  • Wait for your VAL to be sent to you by the Visa Office or you can download thru EMGS website. It is advised not to book your flight to Malaysia prior to receiving your VAL and SEV.
  • Refer to the Immigration department's lists of countries that require a Single Entry Visa (SEV) to enter Malaysia.
  • Students who require an SEV will be required to visit their nearest Malaysian Embassy to apply for the SEV or apply via eVISA website; here 
  • Once your SEV is issued, you will be able to enter Malaysia. The SEV has a validity period of 30 days.

 

Arriving in Malaysia and post-arrival procedures

Upon arrival in Malaysia, you should do the following:

  • Present your original passport and your VAL/ SEV to the Immigration desk at the Kuala Lumpur International Airport to get your entry stamp (refer to the KLIA SOP for the right stamp received).
  • Report to the International Student Support Office and Visa Office on-campus the following working day after your arrival date.
  • You will receive further instructions on completing your post-medical check-up from our office.
  • After completing your post-medical check-up, you will submit your passport to the Visa Office for receiving the Student Pass endorsement sticker. Please note that you should not make travel plans until your passport has been returned to you. This process would take around 14-21 working days.
  • Once your passport has been endorsed and sent back to the Visa Office, you will be contacted via email to collect your passport.
  • Your i-Kad will be issued around 3-4 weeks after passport is endorsed with student pass.

*Please note that the VAL and SEV are NOT the Student Pass. Students are responsible for completing the post-medical processes in a timely manner. For assistance and enquiries, please contact the Visa Office at Apply.Visa@nottingham.edu.my at +603 8924 8075 or Hotline +603 8924 8088