Administrative Assistant (Research Finance); Research and Knowledge Exchange Hub

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The University of Nottingham Malaysia is seeking a detail-oriented and organised Administrative Assistant (Research Finance) to support financial administration and procurement processes related to research grants and projects within the Research and Knowledge Exchange (RKE) Hub. This is a 6-month temporary contract.

Key Responsibilities:

• Invoice Tracking and Monitoring: Create and maintain a database to monitor pending invoices, track invoice issuance status and outstanding balances, and ensure timely collection and regular updates of records.
• Financial Administration: Support financial operations by maintaining invoice details and assisting with payment processing, reimbursements, and claims, ensuring proper documentation and compliance with relevant procedures.
• Research Budget Monitoring: Assist with tracking research project budgets, monitoring expenditure, and preparing basic financial reports.
• Database and Records Management: Maintain accurate and up-to-date financial records in relevant systems, including the Research Information System (RIS) and other university databases, where applicable.
• Stakeholder Coordination: Liaise with academic and administrative staff to obtain the necessary financial information and supporting documentation, as required.
• Administrative Support: Provide general administrative assistance to the RKE Hub team to support day-to-day operations.
• Process Improvement: Assist in improving record-keeping practices, database management, and reporting processes where applicable.

Job Requirements:

• Bachelor’s level degree (any subject) or equivalent vocational experience relevant to the role.
• Excellent oral, written and communications skills in Bahasa Malaysia and in English.
• Excellent IT skills.
• Good working knowledge of Microsoft Office.
• Accuracy and attention to detail.
• Proven analytical and problem-solving capability.
• Substantial experience in a comparable and relevant role demonstrating general knowledge of technical, financial and professional practice,
• Accuracy, reliability and willing and adaptable to learn new skills and procedures as required by changing University procedures and legislation,
• Evidence of personal and professional development.
• Ability to work to deadlines.
• Ability to work effectively in a fast-paced environment and manage competing priorities.
• Ability to work independently, using initiative and sound judgement with minimal supervision.
• Understanding of research environment at higher learning institutions.

Full Role Profile can be referred HERE

Applications must be submitted through the UNM Job Portal by 11 November 2026.

Ref No: RKEH- 261064 - 1