Facilities Manager; Estate Department

All applications will be treated in strict confidence and only shortlisted candidates will be notified.

*Pursuant to the Personal Data Protection Act 2010, you are advised to read and understand our Notice and Choice Principle Document, which is posted in our website. By submitting your detailed resume, you declare that you have read, understood and accepted our Notice and Choice Principle Document and have consented to providing your sensitive personal data to be processed by us.

We are seeking suitable candidates to apply for the Facilities Manager position at the University of Nottingham Malaysia.

Job Summary: 

The Facilities Manager (Cleaning & Landscaping) is responsible for managing and overseeing all aspects of the campus-wide cleaning and landscaping services, including student accommodations and sports complex. This role includes supervising both in-house staff and outsourced service providers, ensuring that services are delivered efficiently, consistently, and in line with established safety, hygiene, and environmental standards.

The Facilities Manager plays a key leadership role in maintaining a clean, safe, and visually appealing campus environment while contributing to sustainability initiatives such as waste reduction, eco-friendly practices, and biodiversity enhancement. The role requires strategic planning, effective team and contract management, and continuous quality improvement.

Job Responsibilities:

1. Campus Cleaning Services Management:

• Oversee the daily cleaning operations for academic buildings, administrative offices, common areas, and accommodations.
• Lead in-house janitorial teams and coordinate with cleaning contractors to meet hygiene and presentation standards.
• Manage deep cleaning, disinfection routines, and pest control activities across the campus.
• Ensure proper management of waste collection, sanitary disposal, and recycling initiatives.

2. Landscaping and Grounds Maintenance:

• Supervise in-house gardeners and oversee landscaping contractors to maintain all green areas, including gardens, lawns, trees, and water features.
• Ensure regular lawn mowing, trimming, seasonal planting, weeding, and pest/disease control.
• Monitor and manage irrigation systems to ensure healthy vegetation and minimise water waste.
• Support biodiversity enhancement and promote sustainable landscaping practices.

3. Sustainability & Environmental Initiatives:

• Lead initiatives such as recycling, composting, eco-friendly cleaning solutions, and sustainable landscaping (e.g., drought-tolerant planting).
• Support university environmental goals through green space planning, biodiversity conservation, and low-impact cleaning practices.
• Promote staff and student awareness of green practices within cleaning and landscaping operations.

4. Contract Management & Stakeholder Engagement:

• Ensure outsourced cleaning and landscaping service providers meet all contractual and operational expectations.
• Coordinate procurement processes and evaluate vendor performance regularly.
• Act as a liaison with university stakeholders, responding promptly to service requests, event support, and feedback.
• Participate in campus event preparation and post-event clean-up activities.

 Job Requirements:

• Diploma or Degree in Facilities Management, Environmental Science, or a related field.
• Minimum 8 years' experience in managing cleaning and/or landscaping services.
• At least 5 years in a supervisory or managerial role involving both in-house staff and service contractors.
• Experience in campus, hospitality, or large facility environments.
• Strong leadership, people management, and interpersonal skills.
• Knowledge of cleaning procedures, janitorial equipment, chemicals, and landscape maintenance.
• Ability to plan, monitor KPIs, manage contracts, and resolve conflicts.
• Proficiency with CMMS tools such as MaintainX.
• Proactive, organised, and accountable leader.
• Detail-oriented with strong problem-solving skills.
• Strong commitment to service quality and environmental responsibility.
• Availability for emergency response outside of regular working hours (evenings, weekends, or holidays).
• Ability to work in various environmental conditions (indoors/outdoors, confined spaces, heights, etc.).

Ref No : Est - 250615 - 1