Manager (Timetabling Unit); Student Registry

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We are seeking suitably qualified candidates to apply for the Manager (Timetabling) position in Student Registry at the University of Nottingham Malaysia (UNM).

Specific Responsibilities: 

• Produce the University Academic calendar, working in close collaboration with UK and China partners on the key dates to ensure alignment and consistency of the core processes across campuses
• Produce and maintain the University timetable framework for each academic year to ensure core data and teaching week patterns fit the University Academic Calendar
• To ensure the timetable policy and procedures, including space norms, timetabling standards and allocation processes is widely understood, adopted and implemented on a university-wide basis
• Analyze timetabling and room booking data on the University's use of teaching space and address any consequent room utilization and occupancy issues
• Proactively dealing with timetabling conflicts, managing and negotiating space effectively to optimize usage, resolving queries, problem solving and contingency planning, in consultation with Schools’ advice on the timetabling impact of any proposed changes.
• Coordinate the preparation of new or updated program specifications and ensure core curriculum data is captured/configured within the system functionalities; translate business rules into system specifications
• Lead the team in the annual curriculum review & updates exercise to ensure program/module specifications compliant with University Quality Manual, T&L and external legal/statutory requirements (QAA, MQA, other professional accreditation bodies).
• Lead the team in engaging in annual curriculum audit and data quality check exercise to ensure error-free, high-quality data to facilitate internal, upstream (Admission) and downstream processes (e.g., assessment & award calculations) by other Units and Departments
• Lead the team in regular audit and tracking students’ academic progress to ensure fulfilment of credit-hours to graduate and rectify issues proactively
• Manage the set-up and configuration of database server in preparation of timetable generation for new academic year, including database rollover according to documented guidelines (UK)
• Lead the continual system upgrade project in curriculum and module enrolment – assist UK counterparts in defining and coordinating the execution of testing procedures, develop test cases, test and report test results
• To configure the system (CS) in preparation of Online Course Enrolment which include setting the dates of enrolment and criteria for module selection and enable access for students
• To aid in the annual Start of Session Preparation for system to roll to the next academic year, which includes setting the semester dates for classes, stop enrolment for inactive modules and rollover classes for module enrolment and update S+-CS interface configuration
• To contribute to the leadership and support of colleagues in Schools responsible for student and program administration
• Conduct formal briefing & training on Campus Solution system functionalities for school administrators; Provide documentation of all processes and training as needed
• Conduct formal briefing & training on timetabling system requirements and software tool (Web Data Collector) to capture those requirements in the system
• Act in an advisory capacity on all timetabling matters, including producing classroom usage and other statistical reports, updates to Senior Management on issues and progress
• Furnish academic workload and student enrolment report to facilitate WLP (Workload Planning) and Academic Work Centre; identify discrepancies and suggest improvement
• Serve as committee members in PGT review and the revised Academic Workload Planning project
• Deputise HOD to attend high-level meetings and discussions in timetabling/ room Booking, curriculum, program enrolment and any other important matters

Job Requirements:

• Degree of equivalent qualification
• Good interpersonal & communication skills – verbal & written; administrative, analytical & problem-solving skills
• A minimum of three years of experience in a line management role within the education sector.
• Good initiative, self-motivated and able to work independently and as a team
• Good knowledge of Microsoft Office applications, in particular Excel and Microsoft Team

Interested candidates are invited to submit their CV and Cover Letter directly to Recruitment

Closing Date : 9 June 2025

Ref No : STRY - 250510 - 1