Deposit
Where do I deposit my thesis?
Where can I find guidance on submitting eThesis/eDissertations?
Is it compulsory to deposit my eThesis?
Yes. All students who have successfully completed a research degree are required by University regulations to deposit the final version of their thesis in the University’s eTheses repository.Yes. All students who have successfully completed a research degree are required by University regulations to deposit the final version of their thesis in the University’s eTheses repository.
Which version of my eThesis/eDissertation should I deposit?
You must deposit the final examined version of your eThesis/eDissertation, reflecting the copy submitted to the examiners with all required corrections made.
What file format should I use?
Your written thesis must be uploaded in PDF format. Supporting files such as data, audio, or video files may also be uploaded if relevant.
What information should I prepare before depositing?
You should prepare the following:
- Degree type
- Full thesis title
- Abstract
- Supervisors’ names
- Expected graduation month and year
- Final thesis in PDF format
What if my eThesis/eDissertation contains confidential or sensitive material?
You must also submit a second version with the sensitive content removed. Survey or case‑study data may need to be anonymised.
What is third‑party copyright material?
This includes material created by others, such as images, graphs, or long quotations. You must obtain permission to use them.
What happens if I cannot obtain copyright permission?
You must upload another version of your eThesis/eDissertation with the copyright material removed.
Will my eThesis/eDissertation be publicly available online?
Yes, after your degree is awarded, unless there is an embargo or restriction.
Why is the graduation/award date important?
It determines when your eThesis/eDissertation can be made public, subject to any embargo or restrictions.
Can I add keywords and related links?
Yes. Adding keywords helps others discover your eThesis/eDissertations. Related URLs, such as datasets or personal websites, are optional.
What happens after I submit my eThesis/eDissertation?
Your submission will be checked by administrator staff, and a public version will appear in the archive after your award has been conferred, subject to any embargo or restriction.
Can I use a different name in ‘Creator’ field than the one appears on the title page of my thesis?
No, you should use the full name that appears on the ‘title page’ of your thesis/dissertation.
Where can I find my Identifier number?
It is the last five digits of the URI under the “Identifier” field.
Access Condition Type
What is an embargo?
An embargo delays public access to the full text of your eThesis/eDissertation, while the bibliographic details remain visible. You must declare this in the NST form provided by the Graduate School.
What is the maximum embargo period allowed?
The maximum embargo period is 2 years from your graduation date.
If you need an extension, email
Library Services at least a few weeks before the embargo ends. Extensions of up to 2 years may be granted.
What is a restriction?
A restriction prevents both the full text and bibliographic details of your thesis from being publicly visible for an approved period. It applies only to eThesis submissions. You must declare this in the NST form.
What date should I select for the ‘Formal Restriction Details’?
Select the restriction period approved by the University’s Quality and Standards Committee (QSC), usually not more than 2 years from your graduation/award date.
May I apply for an extension to the period of restriction once the initial period has lapsed?
Yes. Submit a new NST form and email to
Graduate School. The University's Quality and Standards Committee (QSC) in the UK can grant an extension of that period up to a maximum of 5 years.
What is the difference between an embargo and a restriction?
Embargo: Hides only the full text; bibliographic details remain visible.
Restriction: Hides both the full text and bibliographic details.
What happens after an embargo/restriction period has lapsed?
If ‘Hide File’ = True: The full text is available only on request.
If ‘Hide File’ = False: The full text is publicly accessible online.
Will I be informed once the embargo/restriction period has lapsed?
No. You are responsible for monitoring the end of the embargo or restriction period.
Is it possible to end an embargo/restriction early?
Yes, you may email
Library Services to ask for early release of embargo/restriction.
Who should I discuss embargoes and licences with?
You must discuss embargoes, access settings, and licences with your supervisor before depositing your eThesis/eDissertation, as they are familiar with any ethical, commercial, or legal considerations related to your research.
What does “Administrator only” mean?
The full text is not publicly accessible. Access is only provided on request and may be declined if the thesis is embargoed.
What is “Hide file” mean?
If set to True, only the title, abstract, and citation are visible, and the full text is hidden.
Do not select True if you choose “Open Access” as the access condition.