New students applying through the University
Note:- All Student Pass (visa) application process are processed by both Malaysian Immigration Department and Education Malaysia Global Services (EMGS).
All international students must obtain a Student Pass (Visa) to study in Malaysia. Education Malaysia Global Services (EMGS) is a Company Limited by Guarantee (“CLBG”) under the purview of the Ministry of Higher Education Malaysia. EMGS also act as One-stop Centre given mandate by MoHE to manage all student pass applications.
The Immigration Department issues all student passes. The University of Nottingham Malaysia does not have the authority to approve or reject your student pass application. All New international students will have the option of applying for their Visa Approval Letters (VAL) through the following methods:
Option A is the recommended method. However, students who opt for Option B can contact the UNM Visa Office if any assistance is required.
All international new students applying for VAL will be required to pay additional fee of RM2,000 as deposit. Visa Office will refund this fee once student submit their passport for student pass shortening/cancellation after completion of studies or graduation before returning to your home country. Therefore, the processing fee shall be RM4,660, this inclusive of visa processing fee of RM2,660. All these fees are payable via MyNottingham portal.
All international students will not require to do pre-arrival medical examination based on the circular issued by Ministry of Education recently. However, all international students MUST fill up and sign-off the ‘HEALTH DECLARATION FORM FOR APPLICANTS' and submit to Visa Office for VAL application.
As such, student will be only doing post-arrival medical examination after arriving campus with EMGS registered panel clinics. Any student fail in their post-medical will have to return back to their home country and the university will not be responsible for any cost incurred.
You are allowed to appeal your post-medical once but it is subject to the approval by EMGS panel.
All international students who are renewing their Student Pass (Visa) for the second year (subject to renewal) MUST meet below criteria;
- Attendance not less than 80%.
- Pass in all modules (subjects) – If poor or fail (any subject) Dean’s supporting letter is required.
Student can appeal their visa renewal if not supported but Immigration reserves the right to extend or deny your student pass for any period.
i-Kad Renewals are done on yearly basis;
- Attendance not less than 80%.
- Pass in all modules (subjects) – If poor or fail (any subject) Dean’s supporting letter is required.
- Insurance must be renewed before an i-Kad renewal is submitted to Visa Office for those receive student pass for full duration of studies (3 years)
Immigration Department reserves the right to extend or deny any i-Kad renewals. Failure to renew will lead the student to cancel their student pass and be sent home as part of the guidelines.
Students changing course after Student Pass (Visa) is issued by Immigration Department for full duration of studies (3 years).
All international students having a student pass issued for a full duration of studies (3 years) will have to now return to their home country and re-apply for a new VAL with the newly changed course from home. These students are required to shorten/cancel their current valid student pass, return home, provide an exit stamp from KLIA and re-apply for a new VAL. Student are not allowed to apply while in Malaysia.
This including for those students wish to change to another university to continue their studies. The university will NOT be responsible should Visa Office reports to Immigration Dept if student did not hand in passport for the cancellation process. This can lead their passport being blacklist by the Immigration Dept.
Getting started with your VAL application
All new international students must be issued with a Eloctronic Visa Approval Letter (eVAL) before arriving in Malaysia. The application process can take up to five to seven weeks (5 to 7 weeks) so you are advised to submit your applications as early as possible, and before the below deadlines are highly encouraged.
Visa documents submission deadlines
2023 Visa Document Submission Deadlines
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Intake Dates
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*Visa Document Submission Deadlines
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February 2023
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Documents submission deadline - 9 December 2022
All postgraduate taught programmes in the School of Politics, History and International Relations and part-time postgraduate taught programme in the Department of Chemical and Environmental Engineering and School of Media, Languages and Cultures.
Part-time MBA programmes in Nottingham University Business School.
Selected postgraduate taught programme in the Division of Organisational and Applied Psychology.
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| April 2023 |
Documents submission deadline - 3 Mach 2023
All three-semester foundation programmes.
All postgraduate research programmes (excluding postgraduate research programmes in the School of Economics, School of English, Nottingham University Business School and Master of Research in the School of Psychology).
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June 2023
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Documents submission deadline - 21 April 2023
Part-time MBA programmes in Nottingham University Business School.
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Documents submission deadline - 14 April 2023
All postgraduate research programmes (excluding postgraduate research programmes in the School of Economics, School of English and Nottingham University Business School and Master of Research in the School of Psychology).
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September 2023
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Documents submission deadline - 14 July 2023
All two-semester and three-semester foundation programmes.
Documents submission deadline - 4 August 2023
All undergraduate programmes.
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Documents submission deadline - 28 July 2023
Postgraduate taught programmes in the School of Education.
All MBA programmes in Nottingham University Business School.
All postgraduate thaught programmes in the Division of Organisational and Applied Psychology.
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Documents submission deadline - 4 August 2023
All postgraduate taught programmes (excluding postgraduate taught programmes in the School of Education, Division of Organisational and Applied Psychology and MBA programmes in Nottingham University Business School).
All postgraduate research programmes.
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| September 2023 |
Documents submission deadline - 14 April 2023
Postgraduate research programme in the School of Economics (UK Starters).
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*Students residing in Bangladesh, India, Nigeria and Pakistan are advised to submit their visa documents two (2) months ahead of the deadline mentioned above for any specific intake as the SEV application can take longer in the Malaysian Embassy/Mission in those countries.
**Recently, Immigration Department of Malaysia has introduced e-VISA for some countries. This means you can apply visa via online however, please refer to nearest Malaysian Embassy/High Commissions/Consulate office to get more infomation. You may visit this website for further details: https://malaysiavisa.imi.gov.my/evisa/evisa.jsp
VAL application checklist
Below is the VAL application checklist. Failure to submit any of these documents may result in an incomplete application that cannot be processed.
All documents should be sent via email to Apply.Visa@nottingham.edu.my
Documents required for residents of all countries
- Passport sized photograph with white background size (Read EMGS photo specifications). Preferably digital copy.
- Clear cover to cover scan of all passport pages. Ensure that two passport pages are in ONE A4 paged paper, this including all blank pages. Your passport validity MUST be more than 18 months from the date of your registration. Or should be valid for the duration of your course to receive a Student Pass for the full duration of your course (3 years). The issuance of student pass is entirely at the discreion of Immigration Dept.
Passport attachment guideline
- Complete academic certificates/transcripts (including English proficiency test, if applicable) in English. For academic certificates/transcripts in other languages, a certified true copy of the English translation must be submitted together with the original version.
- Conditional/ Unconditional offer letter from UNM. UNM are 'Tier Five' Institution and you are allowed to apply VAL once Conditional offier letter is received.
- Proof of payment of RM4,660 visa fees (payable thru MyNottingham portal)
- Fill up Health Declaration Form; check here.
- Student Declaration Form
- All new international students applying for VAL will be require to pay additional fee of RM2,000 as Visa Deposit. Visa Office will refund this visa deposit fee once student submit their passport for student pass shorten/cancellation after completion of studies or during graduation before going to home country. Therefore, the new fee shall be RM4,660, this inclusive of visa processing fee of RM2,660.
Additional documents for residents of specific countries
- Copy of yellow fever vaccination card (for students from high risk countries). Please refer this link for further details, here
- No Objection Certificate/ NOC (for Sudanese students). The University will apply the NOC from the Sudanese embassy in Malaysia on your behalf. Any charges from the embassy will be borne by the student.
- Letter of Eligibility/ LOE (for Iranian and Omani students. The University will apply for the LOE on your behalf from the Iranian and Omani embassy in Malaysia). Any charges from the embassy will be borne by the student
- For Chinese students, you are required to provide the online verification report of the academic certificate which can be obtained through the China Credentials Verification (CSSD) / Academic Degrees and Graduate Education Development Center (CDGDC) (www.chsi.cn) / Chinese Service Center for Scholarly Exchange (www.cscse.edu.cn)
New students who have current valid passes for Malaysia (transferring students/ dependant visa holders) may have to submit additional documents. Please refer to Special Circumstances for further information.
Click here for more information on visa fees and how to pay them
The visa fee of RM 4,660 is inclusive of the following:
- UNM, EMGS and Immigration processing fee for the eVAL
- Student Pass
- Multiple Entry-Visa (MEV)
- i-Kad
- Medical insurance for one year
- Post-medical health check and x-ray examination
- Goods and Services Tax (GST) 6%
- Visa Office processing fee
- Visa Deposit of RM2,000 refundable upon passport is hand in for visa shorten/ cancellation after completion of studies or graduation before going to home country/ country of residence.
The new visa fee of RM 4,660 does not include the following:
- Other costs such as your traveling expences/ accommodation/ transits.
- Post-medical appeal in case it fails.
Payment of these fees can be made by:
Affin Bank Berhad
Payee Name: The University of Nottingham in Malaysia Sdn Bhd
Bank account number: 100260005567
Bank Address: LTAT Branch, Bangunan LTAT, Jalan Bukit Bintang, 55100 Kuala Lumpur
Swift code: PHBMMYKL
CIMB Bank Berhad
Payee Name: The University of Nottingham in Malaysia Sdn Bhd
Bank account number: 8008306319
Bank Address: No.17 Jalan Jelok 6, Metro Point, 43000, Kajang, Selangor
Swift code: CIBBMYKL
- Credit/Local Debit Card (on campus or through MyNottingham)
Important note:
It is extremely important for you to email the proof of payment to the Visa Office (copying International Finance team) if the payment is not done through MyNottingham portal. Your application will not be processed until the University has received and acknowledge the payment.
Refund of visa processing fees
Visa processing fees (RM2,660) are non-refundable once the VAL application has been submitted by the Visa Office to EMGS. Please contact the Visa Office if you would like to withdraw your VAL application, and you will be advised on your eligibility for a refund. Visa Office will cancel your VAL once we receive confirmation of withdrawal.
VAL application processing
Once you have submitted your documents, the Visa Office will send them to EMGS for processing. When EMGS has vetted your documents, your application will be sent to the Immigration Department for approval and issuance of the eVAL. The entire process can take up to 5 to 7 weeks and sometime may be slightly longer. You can track the status of your application by using the EMGS Track My Application website.
EMGS and the University may request additional documents from you during this period if deem necessary, and delays in submitting the requested documents may affect your VAL issuance timeline.
It is important to take note that due to the length of the application processing period at both EMGS and Immigrtaion Dept, you are not advised to book your flight to Malaysia until your VAL has been approved and SEV is secured.
eVAL receipt and SEV application
EMGS and Immigration Department have agreed to issue eVAL (electronic Visa Approval Letter) via EMGS portal.
It is advised not to book your flight to Malaysia prior to receiving your eVAL approval from the Malaysian Immigration Dept.
Once your VAL is approved by Immigration, EMGS will upload eVAL in EMGS portal. You will be required to do the following:
- Proceed to EMGS portal once your VAL is approved.
- After logging in, you should be able to locate a button labelled 'eVAL Download' through which you will be able to download your VAL for printing (IN COLOUR). Please note that from 1 January 2018 onwards, we will not be sending out physical copies of the VAL to you.
- Refer to the Immigration department's lists of countries that require a Single Entry Visa (SEV).
- Students who require an SEV will be required to visit their nearest Malaysian Embassy/ Mission to apply for the SEV.
- Ensure you read carefully KLIA SOP which is send from Visa Office.
- Once your SEV is issued, you will be able to enter Malaysia legally as a student. The SEV has a validity period of one (1) month (30 days) depending on the country you are coming from.
- Upon arrival at KLIA please provide original passport and colour print copy of your eVAL, to the Immigration officer at the counter.
- You are required to obtain a Special Pass refer to Immigration Dept (refer to KLIA SOP) for further details.
- Refer to email sent by International Student Support on filling up 'Airport Arrival Form'.
Arriving in Malaysia and post-arrival procedures
Upon arrival in Malaysia, you should do the following:
- Present your eVAL/ SEV and original passport to the Immigration desk at the Kuala Lumpur International Airport (KLIA) to get your entry stamp (Sepcial Pass refer to Immigration Dept).
- It is very important for you to report to the International Office and Visa Office on-campus on the next working day after arrival.
- You will receive further instructions on completing your post-arrival medical examination (health check) at EMGS panel clinic.
- After completing your post-arrival medical check, you MUST submit your passport to the Visa Office for receiving the Student Pass endorsement sticker.
- Once your passport has been endorsed and sent back to the Visa Office, you will be contacted via email to collect your passport.
- You are not allowed to make any travel plan while your passport is being processed for student pass endorsement at EMGS/Immigration Department.
- If you are issued student pass for one (12 months) year, you are required to submit for renewal 3 months before the expiry date.
- If you are issued a student pass for full duration of studies (3 years), you are required to renew your i-Kad yearly 3 (three) months before it expires. This including renewing your medical insurance separately thru our International Student Support team or refer to Finance Office.
*Please note that the eVAL and SEV are not the Student Pass. Students are responsible for completing post-medical examination and visa processes in a timely manner. For assistance and enquiries, please contact the Visa Office at apply.visa@nottingham.edu.my or +6 03 8725 3707/ 3709/ +6 03 8924 8078
International students working 'part-time' while studying
International students are NOT allowed to work part-time all around the year. However, they are only allowed to work part-time for 20 hours per week during semester break. This is in line with the directive set by Immigration Department of Malaysia. These are the 4 sectors the Ministry has given approval for international students to work part-time as of now:
1. Petrol kiosks
2. Restaurant
3. Mini-markets
4. Waiters
This process will go thru by applying at Immigration Department and an endorsement (rubber stamp) will be placed on your passport. It can be applied from Visa Office that requires you to submit;
a) Offer letter from your employer stating your position, payment and working hours, place of work,
b) Academic calendar,
c) Attendance/ transcript,
d) Letter from Head of School/Faculty (non-objection letter),
Visa Office will submit this application to Immigration Department and you are requested to be present during submission. The approval is at the discretion of Immigration Department and you can only start to work once approval is endorsed in your passport.
*For assistance and enquiries, please contact Visa Office at Abdul.Rahim@nottingham.edu.my +6 03 8725 3704