New students applying through the University
Note on new visa application process effective from 1 April 2016 by Immigration Department and Ministry of Education
As of 1 April 2016, incoming international students will have the option of applying for their Visa Approval Letters (VAL) through the following methods:
Option A is the recommended method. However, students who opt for Option B can contact the UNM Visa Office if any assistance is required.
Effective December 2018, all new students applying for VAL will be required to pay additional fee of RM2,000 as deposit. Visa Office will refund this fee once student submit their passport for visa shortening/cancellation during graduation or completion of studies before going to home country. Therefore, the new fee shall be RM4,660, this inclusive of visa processing fee of RM2,660. All these fees are payable via MyNottingham portal.
Beginning 1 June 2019, all international students will not require to do pre-arrival medical examination based on the circular issued by Ministry of Education recently. However, all international students MUST fill up and sign-off the ‘HEALTH DECLARATION FORM’ and submit to Visa Office for VAL application.
As such, student will be only doing post-arrival medical examination after arriving campus. Any student fail in their post-medical will have to return back to their home country and the university will not be responsible for any cost incurred.
You are allowed to appeal your post-medical but it is subject to the approval by EMGS.
All international students who are renewing their Student Pass (Visa) for the second year (subject to renewal) MUST meet below criteria;
- Attendance not less than 80% – if attendance is less than 80% Dean's supporting letter is required.
- Pass in all modules (subjects) – If poor or fail (any subject) Dean’s supporting letter is required.
Student can appeal their visa renewal if not supported but Immigration reserves the right to extend or deny student visa for any period.
i-Kad Renewals are done on yearly basis;
- Attendance not less than 80% – if attendance is less than 80% Dean's supporting letter is required.
- Pass in all modules (subjects) – If poor or fail (any subject) Dean’s supporting letter is required.
Immigration Department reserves the right to extend or deny any i-Kad renewals. Failure to renew will lead the student to cancel their student pass and be sent home.
Students changing course after Student Pass (Visa) is issued by Immigration Department for full duration of studies (3 years).
Beginning January 2019, all international students having a Student Pass (Visa) issued for a full duration of studies (3 years) will have to now return to their home country and reapply for a new VAL with the newly changed course from home. The students are required to shorten/cancel their current valid student pass, leave to home country and reapply new VAL.
Getting started with your VAL application
All new international students must be issued with a Visa Approval Letter/ VAL before arriving in Malaysia. The application process can take up to three months so you are advised to submit your applications as early as possible, and before the below deadlines
Visa documents submission deadlines
2019 Visa Document Submission Deadlines
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Intake Dates
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*Visa Document Submission Deadlines
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February 2019
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20 December 2018
Undergraduate programmes in the Department of Chemical and Environmental Engineering
Selected undergraduate programmes in Nottingham University Business School
Part-time MBA programmes in Nottingham University Business School
Postgraduate taught programmes in the School of Politics, History and International Relations and Department of Chemical and Environmental Engineering
All research programmes (excluding programmes in the School of Economics and Nottingham University Business School)
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20 December 2018
Selected postgraduate taught programme in the Division of Organisational and Applied Psychology
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April 2019
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14 March 2019
Three-semester foundation programmes.
All research programmes (excluding programmes in the School of Economics, School of English and Nottingham University Business School).
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June 2019
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4 May 2019
Three-semester programmes (Foundation Programme in Engineering only).
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June 2019
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4 May 2019
Postgraduate taught programmes in School of Education.
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July 2019
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18 May 2019
All research programmes (excluding programmes in the School of Economics, School of English and Nottingham University Business School).
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September 2019
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2 August 2019
All two-semester and three-semester foundation programmes.
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September 2019
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16 August 2019
All undergraduate programmes.
All postgraduate taught programmes (excluding programmes in the School of Education).
All research programmes (excluding programmes in the School of Economics).
TBC
Postgraduate research programme in the School of Economics.
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December 2019
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15 October 2019
Postgraduate taught programmes in the School of Education.
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*Students residing in Bangladesh, India, Nigeria and Pakistan are advised to submit their visa documents one month ahead of the deadline mentioned above for any specific intake as the SEV application can take longer in the Malaysian Embassy in those countries.
**Recently, Immigration Department of Malaysia has introduced e-Visa for some countries. This means you can apply visa via online however, please refer to nearest Malaysian Embassy/High Commissions/Consulate office to get more infomation.
***As of 2016, EMGS has introduced an online VAL application system. However, the University still encourages students to apply via the University's Visa Office for better monitoring purposes.
VAL application checklist
Below is the VAL application checklist. Failure to submit any of these documents may result in an incomplete application that cannot be processed.
All documents should be sent via email to apply.visa@nottingham.edu.my
Documents required for residents of all countries
- Passport sized photograph with white background size (Read EMGS photo specifications)
- Clear cover to cover scan of all passport pages. Ensure that two passport pages are in ONE A4 paged paper. Your passport should be valid for the duration of your course to receive a Student Pass for the duration of your course.
- Complete academic certificates/transcripts (including English proficiency test, if applicable) in English. For academic certificates/transcripts in other languages, a certified true copy of the English translation must be submitted together with the original version.
- Conditional/ Unconditional offer letter from UNM.
- Proof of payment of RM4,660 visa fees (payable thru MyNottingham portal)
- Fill up Health Declaration Form; check here.
- Student Declaration Form
- Effective December 2018, all new students applying for VAL will be required to pay additional fee of RM2,000 as deposit. Visa Office will refund this fee once student submit their passport for visa shortening/cancellation during graduation or completion of studies before going to home country. Therefore, the new fee shall be RM4,660, this inclusive of visa processing fee of RM2,660.
Additional documents for residents of specific countries
- Copy of yellow fever vaccination card (for students from high risk countries)
- No Objection Certificate/ NOC (for Sudanese students). The University will apply the NOC from the Sudanese embassy in Malaysia on your behalf. Any charges from the embassy will be borne by the student.
- A copy of WAEC/ NECO scratch card, to be obtained from the Ministry of Education (for students from Nigeria)
- Letter of Eligibility/ LOE (for Iranian students. UNM will apply for the LOE on your behalf from the Iranian embassy in Malaysia)
New students who have current active passes for Malaysia (transferring students/ dependant visa holders) may have to submit additional documents. Please refer to Special Circumstances for further information.
Click here for more information on visa fees and how to pay them
The visa fee of RM 4,660 is inclusive of the following:
- UNM, EMGS and Immigration processing fee for the eVAL and the Student Pass
- i-Kad
- Medical insurance for one year
- Post-arrival health check and x-ray
- GST
- Security deposit of RM2,000 refundable after passport is hand in to shorten/ cancel visa during graduation or completion of studies before going to home country.
The new visa fee of RM 4,660 does not include the following:
- Pre-arrival health check and x-ray costs
Payment of these fees can be made by:
Affin Bank Berhad
Payee Name: The University of Nottingham in Malaysia Sdn Bhd
Bank account number: 100260005567
Bank Address: LTAT Branch, bangunan LTAT, Jalan Bukit Bintang, 55100 Kuala Lumpur
Swift code: PHBMMYKL
CIMB Bank Berhad
Payee Name: The University of Nottingham in Malaysia Sdn Bhd
Bank account number: 8008306319
Bank Address: No.17 Jalan Jelok 6, Metro Point, 43000, Kajang, Selangor
Swift code: CIBBMYKL
- Credit/Local Debit Card (on campus or through MyNottingham)
Important note:
It is extremely important for you to email the proof of payment to the Visa Office (copying International finance) if the payment is not done through MyNottingham. Your application will not be processed until the University has received and acknowledge the payment.
Refund of visa fees
Visa fees are non-refundable once the VAL application has been submitted by the Visa Office to EMGS. Please contact the Visa Office if you would like to withdraw your VAL application, and you will be advised on your eligibility for a refund.
VAL application processing
Once you have submitted your documents, the Visa Office will send them to EMGS for processing. When EMGS has vetted your documents, your application will be sent to the Immigration department for approval and issuance of the eVAL. The entire process can take up to 12 weeks. You can track the status of your application by using the EMGS Track My Application website.
EMGS and the University may request additional documents from you in this period, and delays in submitting the requested documents may affect your VAL issuance.
Due to the length of the application processing period, you are not advised to book your flight to Malaysia until your VAL has been approved.
eVAL receipt and SEV application
Beggining 1 January 2018, EMGS and Immigration Department have agreed to issue eVAL (electronic Visa Approval letter) via EMGS portal.
It is advised not to book your flight to Malaysia prior to receiving your eVAL
Once your VAL is approved by Immigration, EMGS will upload eVAL in EMGS portal. You will be required to do the following:
- Proceed to EMGS portal once your VAL is approved.
- After logging in, you should be able to locate a button labelled 'eVAL Download' through which you will be able to download your VAL for printing (IN COLOUR). Please note that from 1 January 2018 onwards, we will not be sending out physical copies of the VAL to you.
- Refer to the Immigration department's lists of countries that require and do not require a Single Entry Visa (SEV).
- Students who require an SEV will be required to visit their nearest Malaysian Embassy to apply for the SEV.
- Once your SEV is issued, you will be able to enter Malaysia. The SEV has a validity period of 30 days.
- Upon arrival at KLIA please provide original passport and colour print copy of your eVAL to the Immigration officer at the counter.
Arriving in Malaysia and post-arrival procedures
Upon arrival in Malaysia, you should do the following:
- Present your eVAL/ SEV and original passport to the Immigration desk at the Kuala Lumpur International Airport (KLIA) to get your entry stamp.
- It is very important for you to report to the International Office and Visa Office on-campus on the next working day after arrival.
- You will receive further instructions on completing your post-arrival health check.
- After completing your post-arrival health check, you will submit your passport to the Visa Office for receiving the Student Pass endorsement sticker. Please note that you should not make travel plans until your passport has been returned to you.
- Once your passport has been endorsed and sent back to the Visa Office, you will be contacted via email to collect your passport.
- You are not allowed to make any travel plan while your passport is being processed for student pass at EMGS/Immigration Department.
*Please note that the eVAL and SEV are not the Student Pass. Students are responsible for completing both the pre- and post-arrival visa processes in a timely manner. For assistance and enquiries, please contact the Visa Office at apply.visa@nottingham.edu.my or +6 03 8725 3709/ 3704/ 8924 8078
International students working 'part-time' while studying
International students are NOT allowed to work part-time all around the year. However, they are only allowed to work part-time for 20 hours per week during semester break only. This is in line with the directive set by Immigration Department of Malaysia. These are the 4 sectors the Ministry has given approval for international students to work part-time as of now:
1. Petrol kiosks
2. Restaurant
3. Mini-markets
4. Waiters
This process will go thru by applying at Immigration Department and an endorsement (rubber stamp) will be placed on your passport. It can be applied from Visa Office that requires you to submit;
a) Offer letter from your employer stating your position, payment and working hours, place of work,
b) Academic calendar,
c) Attendance,
d) Letter from Head of School/Faculty,
Visa Office will submit this application to Immigration Department and you are requested to be present during submission. The approval is at the discretion of Immigration Department and you can only start to work once approval is endorsed in your passport.
*For assistance and enquiries, please contact Visa Office at Abdul.Rahim@nottingham.edu.my +6 03 8725 3704