University of Nottingham Malaysia
International Student
     
  

New students applying directly to EMGS

New Student Pass (visa) application is processed by Immigration Department and Education Malaysia Global Services (EMGS)

All international students will have the option of applying for their Visa Approval Letters (VAL) through the following methods:

Option A is the recommended method. However, students who opt for Option B can contact the UNM Visa Office if any assistance is required.

All new student pass will be issued for the duration of the course but it is entirely at the discretion of Immigration Department. If the passport validity is insufficient, you will be issued for 12 months only however, it is recomended to have passport validity beyond duration of studies. Ensure passport validity is NOT less than 18 months from the date of your registration.

All international students will not be required to do pre-arrival medical examination. However, you MUST fill in and sign-off the ‘HEALTH DECLARATION FORM’ and submit to Visa Office for your VAL application. 

As such, student will be only doing post-arrival medical examination after arriving campus. Any student fail in their post-medical will have to return back to their home country and the university will not be responsible for any cost incurred.

You are allowed to appeal your post-medical but it is subject to the approval by EMGS. Only one appeal will be allowed by EMGS.

Getting started with your VAL application

All new international students must secure a Visa Approval Letter (VAL) before arriving in Malaysia. The application process can take up to three months so you are advised to submit your student pass application the earliest possible to avoid any delays.

Click here to view the visa documents submission deadlines for 2019

Visa documents submission deadlines 2023 Submission Deadlines

 

February 2023 intake: 9 December 2022

  • All postgraguate taught programmes in the School of Politics, History and International Relations and part-time postgraduate taught programmes in the Department of Chemical and Environmental Engineering and School of Media, Languages and Cultures.
  • Part-time MBA programmes in Nottingham University Business School.
  • Selected postgraduate taught programmes (excluding postgraduate research programme in the School of Economics).
  • All postgraduate research programmes (excluding postgraduate research programme in the School of Economics).

 

April 2023 intake: 3 March 2023

  • Three-semester foundation programmes.
  • All postgraduate research programmes (excluding postgraduate research programmes in the School of Economics, School of English and Nottingham University Business School and Master of Research in the School of Psychology).

 

June 2023 intake: 21 April 2023

  • Part-time MBA programmes in Nottingham University Business School.

June 2023 intake: 14 April 2023

  • All postgraduate research programmes (excluding postgraduate research programmes in the School of Economics, School of English and Nottingham University Business School and Master of Research in the School of Psychology). 

 

September 2023 intake: 14 July 2023

  • All two-semester and three-semester foundation programmes.

September 2023 intake: 4 August 2023

  • All undergraduate programmes.
  • All postgraduate taught programmes in the School of Education.

September 2023 intake: 28 July 2023

  • All MBA programmes in Nottingham University Business School.
  • All postgraduate taught programmes in the Division of Organisational and Applied Psychology.

September 2023 intake: 4 August 2023

  • All postgraguate taught programmes (excluding postgraduate taught programmes in the School of Education, Division of Organisational and Applied Psychology and MBA programmes in Nottingham University Business School).
  • All postgraduate research programmes.

 September 2023 intake: 14 April 2023

  • Postgraduate research programme in the School of Economics (UK Starters).

 

*Students from Bangladesh, India, Nigeria and Pakistan are advised to submit their visa documents one month earlier to avoid delays in obtaining your Single Entry Visa (SEV).


* The above deadlines do not apply to mobility/ exchange students/ students from partner universities. Please refer to your International Office for more information on visa application deadlines or email to International.Support@nottingham.edu.my


Using the EMGS website

1) Create an account on the EMGS website

2) Create a Student Pass application. Required documents for this step are:

  • conditional/ unconditional offer letter from UNM.
  • make visa deposit to thru MyNottingham protal.
  • passport data page.
  • passport photo (Read EMGS photo specifications).
  • official O-level/ A-level results/ full transcripts.
  • Fill up Health Declaration Form; check here.
  • Student Declaration Form: cllick here

3) The EMGS portal will automatically calculate the cost of your visa. You are required to make payment directly thru EMGS account - refer iinstractins given by the website. You are not required to make this processing fee to UNM Finance.

4) You will be issued with an application number and will be able to visit your account to monitor application progress.

5) EMGS will ask you to submit additional documents if necessary during this stage and you are required to respond accordingly as instructed for smooth process of your VAL application.

6) You are also required to submit one set of all paper work, including your full passport pages to UNM Visa Office for approving your application to be processed by EMGS otherwise, Visa Office will NOT approve your VAL application. This will halt your VAL application process and causes further delays.

7) All international student will be required to pay a visa deposit fee of RM2000 via telegraphic transfer to the University’s bank account in Malaysia. Visa Office will refund this fee once the students submitted their passport for visa shortening/cancellation after completion of study or graduation before returning home. You may make payment via MyNottingham portal.

NOTE: All of the above information is accurate as of 9, February 2023 but is subject to change as EMGS/Immigration Dept refines the new online application system. Please refer to the EMGS user guide ifor further undrstanding on managin your application.

Need more information? See our guide below.

User payment guide

VAL Application checklist

Below is the VAL application checklist. Failure to submit any of these documents may result in an incomplete application that cannot be processed. VAL process can take up to five (5) to seven (7) weeks and at times may be slightly longer.

All documents should be sent via email to Apply.Visa@nottingham.edu.my

Documents required for residents of all countries

  • Passport sized photograph with white background (Read EMGS photo specifications).
  • Clear cover to cover scan of all passport pages this including blank pages. Your passport must be valid for at least 18 months from the date of your registration or the duration of the course. or should be valid for the full duration of your course (3 years). The issuance of VAL is subject to the discretion of Immigration Department.
  • Complete academic certificates/transcripts (including English proficiency test, if applicable) in English. For academic certificates/transcripts in other languages, a certified true copy of the English translation must be submitted together with the original version.
  • Conditional/ Unconditional offer letter from UNM. UNM are 'Tier Five' Institution and you are allowed to apply VAL once Conditional offer is received.
  • Proof of payment of visa fees, RM4,660
  • Student Declaration Form.
  • It is recommended that students from India, Bangladesh, Pakistan and Nigeria are encounraged to submit applications 3 months ahead of their registration date.
  • Fill up Health Declaration Form.

Additional documents for residents of specific countries

  • Copy of yellow fever vaccination certificate/ card (for students coming from high risk countries).
  • No Objection Certificate (NOC) Only applicable for Sudanese students. The University will apply the NOC from the Sudanese embassy in Malaysia on your behalf.
  • Letter of Eligibility (LOE) Only applicable for Iranian and Omani students. The University will apply LOE on your behalf from these students at thier respective embassies in Kuala Lumpur.
  • Any charges for processing NOC and LoE from the embassy will be borne by the student.
  • For Chinese, they have to provide information on the requirement of the verification report for academic certificates MUST be submitted during the submission of eVAL applications to EMGS.
  • The online verification report of the academic certificate can be obtained through the China Credentials Verification (CSSD) / Academic Degrees and Graduate Education Development Center (CDGDC) (www.chsi.cn) / Chinese Service Center for Scholarly Exchange (www.cscse.edu.cn).
 

New students who are holding current active (valid) passes in Malaysia (transferring students/ dependant visa holders/ other elite passes) may have to submit additional documents. Please refer to Special Circumstances for further information. 

Click here for more information on visa fees and how to pay them

   

The visa fee for students applying through EMGS varies depending on nationality and preferred insurance package. The EMGS visa fee includes the following:

  • EMGS and Immigration processing fee for the VAL and the Student Pass
  •  i-Kad fee
  • Medical insurance for one year (optional)
  • Post-medical check-up and x-ray
  • SST

The visa fee does not include:

  • UNM Visa Office service fee 

Payment of these fees can be made by:

HSBC Bank Malaysia Berhad
Payee Name: The University of Nottingham in Malaysia Sdn Bhd
Bank account number: 301-879391-101
Bank Address: Main Branch, 2 Leboh Ampang, 50100 Kuala Lumpur
Swift code: HBMBMYKL
  
Refund of visa fees
Visa fees are non-refundable once the VAL application has been submitted by the Visa Office to EMGS. Please contact the Visa Office if you would like to withdraw your VAL application, and you will be advised on your eligibility for a refund.
   

        

VAL application processing  

Once you have submitted your documents, the Visa Office will send them to EMGS for processing. When EMGS has vetted your documents, your application will be sent to the Immigration department for approval and issuance of the VAL. The entire process can take around 5 to 7 weeks at times may be slightly longer. You can track the status of your application by using the EMGS Track My Application feature.

EMGS and the University may request additional documents from you in this period, and delays in submitting the requested documents may affect your VAL issuance.

Due to the length of the application processing period, you are not advised to book your flight to Malaysia until your VAL has been approved and sent to you.

VAL receipt and SEV application

Once your VAL is approved by Immigration, you should do the following:

Arriving in Malaysia and post-arrival procedures

Upon arrival in Malaysia, you should do the following:
  • Present your original passport and your VAL/ SEV to the Immigration desk at the Kuala Lumpur International Airport to get your entry stamp (refer to KLIA SOP for the right stamp received).
  • Report to the International Student Support Office and Visa Office on-campus on the next working day after arrival.
  • You will receive further instructions on completing your post-medical check-up from our office.
  • After completing your post-medical check-up, you will submit your passport to the Visa Office for receiving the Student Pass endorsement sticker. Please note that you should not make travel plans until your passport has been returned to you. This process would take around 14-21 working days.
  • Once your passport has been endorsed and sent back to the Visa Office, you will be contacted via email to collect your passport.
  • Your i-Kad will be issued around 3-4 weeks after passport collection.
*Please note that the VAL and SEV are not the Student Pass. Students are responsible for completing the post-medical processes in a timely manner. For assistance and enquiries, please contact the Visa Office at Apply.Visa@nottingham.edu.my or +603 8725 3704/ 3704/ +603 8924 8078

International Student Support

University of Nottingham
Jalan Broga, 43500 Semenyih
Selangor Darul Ehsan, Malaysia

telephone: +6 (03) 8924 8778
fax: +6 (03) 8924 8005

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