University of Nottingham Malaysia
Accommodation
     
  

Accommodation FAQs

Many of your queries may be found in the Q & A section below. 

If you can't find the information you are looking for, please don't hesitate to contact us via email or call
+603  8924 8604.

M-Accommodation-(Prenthian-Hall)DSC5051
 

1. How and when do I apply for Accommodation?

All applications by New Students or Returning Residents must be made through the On Line Accommodation Application (OLAA) portal.

http://applyaccommodation.nottingham.edu.my

New students may apply for on-campus accommodation as soon as you have your Nottingham Student ID which is usually issued soon after you have submitted your course application.  Current students who are progressing/continuing their studies (Returning Residents) are encouraged to apply in January (and accept with payment by end February) for the new Academic Year starting in September and enjoy the option to request for the same room in the new academic year. Confirmation of your room is on first accepted with payment basis.

2. When can I Check-In to my Room?

Kindly inform Accommodation Office of your arrival date via OLAA so that your room will be ready upon your arrival. Failure to do so may affect your check-in experience.

Our normal Check-In hours are:

Monday to Friday:9.00 am-7.00 pm

Saturday, Sunday & Public Holidays: Closed

If your submitted Check-In timing is outside of the normal Check-In hours, kindly ensure that you have received a confirmation from Accommodation Office who will make the necessary arrangements for your Check-In.

3. What are the Check-In procedures?

Those travelling by your own transport should make your way to the Accommodation Office at Radius or Tioman during normal Check-In Hours. Those traveling by taxi or GRAB, should ask to be dropped-off at the Main Lobby (Level B) of Trent Building (white colour building with clock tower) foyer Security Services counter whereby our Security Personnel will assist you to call the Admin On Call to meet you for the Accommodation check-in.

4. Is accommodation guaranteed?

The accommodation is guaranteed for all new students starting their foundation or first year undergraduate or postgraduate studies. However, we do not guarantee the availability of your preferred room-type. Your chances are greater the earlier you apply, accept and pay for your preferred room as we allocate rooms on a “First Come First Served with Payment” basis.

As a general guide, we will allocate rooms according to the following priority in descending order.

 - Below 18 years old

 - International Students

 - East Malaysians

 - Special Needs - Disability or a specific medical requirement

 - Malaysians from outside the Klang Valley

5. What is available for students with special needs?

The University has wheel chair friendly accommodations located on the ground floor and have previously housed visually challenged and physically challenged Residents.

If you have a physical disability or have special needs, kindly indicate when applying via OLAA and provide written supporting documentation or medical reports from a registered physician/doctor. These will be forwarded to our Student Wellbeing and Learning Support Office for further advise and assessment.

6. What happens when I cannot get my preferred Room Type?

In the event that you do not get your preferred Room Type, it is recommended that you accept what is been offered to prevent further delay. You will have the chance to change to your preferred room type by applying for Room Transfer after you have Checked-In to the room offered to you. Your Room Transfer request will be processed according to room availability due to “No Show”.

7. When will I know what I have been offered?

Allocations are made based on the date of your application. It takes Accommodation Office about one week to process all the applications, so do not worry if you do not hear from us straight away. We will send you your room offer as soon as we can.

8. How do I pay for my Accommodation Rental?

There are several payment methods available for students to make accommodation payments. Full details will be provided in the Tax Invoice when we issue your room offer.   

Payment Method

Bank/Telegraphic Transfer

Please remember to submit to the University your transaction slip

Bank Draft

Please issued to “The University of Nottingham in Malaysia Sdn. Bhd.”

Crossed Cheque

Make payable to “The University of Nottingham in Malaysia Sdn. Bhd.”

Credit/Debit Card

Only acceptable at Finance Counters at Block A or Block H, University of Nottingham Malaysia.

MyNottingham

Use the Payment Gateway after logging in with your Student ID.

9. What is included in my Accommodation Rental?

A. Accommodation rental fee is inclusive of:

• WiFi connection (20 GB per day per student)

• Utilities – water and electricity

• First 200 kwH air conditioning usage

• Room Housekeeping & Maintenance Services

A monthly electricity charge of RM0.509 per unit of electricity above 200 kwh will be imposed according to the usage measured by the air-conditioning electricity meter. The first 200 kwh (1-200 kwh) is not charged to encourage sensible usage. The electricity rate is granted and changed by Energy Commission.

Billing Cycle for Air-Con Charges:Additional usage above 200 kwH per month will be billed on a quarterly basis based on meter reading as follows:

Billing Month

For Period

March

Dec, Jan, Feb

June

Mar, Apr, May

September

Jun, Jul, Aug

December

Sep, Oct, Nov

10. What do I need to bring with me?

Upon checking in, you will receive a Welcome Pack consisting of the following: toothpaste, toothbrush, face towel, shampoo, foam bath, drinking water and some biscuits.

Your room is fully furnished and include the following: bed, mattress, study table and chair, wardrobe, book shelf, pedestal with drawers, bedside table, fan, curtains and mirror. Deluxe Single Ensuite Bathroom (DSEB) rooms will also have a mini refrigerator within the room.

Refrigerators are also available in the common pantry/kitchen (equipped with microwave oven and infrared cooker). Hot and cold-water dispensers are available at every floor of each hall. Irons and ironing boards are available upon request.

You may consider bringing the following: drinking cup, plates, fork and spoon, thermos flask, crockery (if you wish to cook) and personal bedding items.

You may consider purchasing our Bedding Pack consisting of the following: pillow, pillow case, blanket, towel and bedsheet at RM90.00

11. Can I bring a car with me?

Residents may apply for a “Green” Vehicle Parking Permit that will allow you to park at designated zone according to the time of the day. Kindly take note that limited parking bays are available. Illegally parked vehicles will be clamped by Security Office.

12. What is the Billing Cycle for Rental Charges?

Effective from April 2015, room rentals will be billed on a quarterly basis as follows:

Intake

Billing Month

Standard Rental Period

 

February

February

1st Feb

March

Mar, Apr, May

Jun

Jun, Jul, 31st Aug

 

 

April

April

1st Apr, May

June

Jun, Jul, Aug

September

Sep, Oct, Nov

December

Dec, Jan, Feb

March

Mar, Apr, 31st May

 

June

June

1st Jun, Jul, Aug

September

Sep, Oct, Nov

December

Dec, Jan, Feb

March

Mar, Apr, 31st May

 

September

September

1st Sep, Oct, Nov

December

Dec, Jan, Feb

March

Mar, Apr, 31st May

13. Is it possible to stay in the Halls of Residence during break or holiday periods?

Students who wish to stay during the Summer Break (1st June – 31st August) may continue to stay provided they pay an additional quarterly rental payment. Such students must inform the Accommodation Office before 30th April.

14. Do you have accommodation for families and couples?

Yes, we do provide Guest Houses and Deluxe Studio Rooms for couples and small families. Each Deluxe Studio Room unit include bedroom with queen size bed; lounge with sofa and dining table, pantry with refrigerator and microwave oven and ensuite bathroom with water heater. The guest house has a common area fully furnished and equip with refrigerator, microwave oven, television, cutlery, tableware, dining table set, air-conditioning and settee. Guest House’s room are fully furnished with air-conditioning, wardrobe, bed, mattress, water heater, iron, iron board, writing desk and chair.

15. How far away is the accommodation from campus?

Since the accommodation halls are located within the campus, all academic and non-academic facilities are just a few minutes’ walk away.

16. Can I move out before the end of the agreed duration of stay?

YES, you are allowed to Check-Out before the semester ends. Resident must submit the Check-Out Acknowledgment form and Refund Notice at least two (2) weeks before the Check-Out Date and must settle all outstanding fees for your accommodation.

17. How do I connect to the WIFI available within the campus?

If you have your Student ID and Email Username, you may connect to EDUROAM using the following steps:

Step 1

Go to WI-FI setting on your device.

Step 2

Select the WI-FI network “EDUROAM”.

Step 3

When prompted, enter your “username@nottingham.edu.my” followed by your password.

Step 4

Accept certificate if prompted

Please make sure the DNS is set to auto

Android : Choose PEAP for EAP method, ignore the Anonymous identity

18. If I am a sponsored student, do I need to pay my accommodation rental?

You are advised to follow-up with the University's Sponsorship Office on payment arrangements for your accommodation.

Generally, you are advised to pay the accommodation rental to secure your offered room. The amount paid will be refunded to you once your sponsor has confirmed the arrangements for your accommodation.

19. Do I need to pay full month rent if I check-in after the 16th of the calendar month?

The following cut-off dates are being practiced.

 

Check-In / Check-Out Dates

Rental Charged

A

Check-In Before 15th

Full month rental

B

Check-In 15th onwards

Half month rental

C

Check-Out Before 15th

Half month rental

D

Check-Out 15th onwards

Full month rental

Residents are still required to pay full rental as per the above Billing Cycle. Credits/Deductions will be calculated as follows for the 4 scenarios A to D:

A. Full month rental is charged, do deduction.

B. Half month rental will be credited/deducted against the next quarter billing.

C. Half month rental will be refunded.

D. Full month rental is charged, do deduction.

20. Is the room allocation separated by gender?
Every accommodation hall is divided into male floors located at the ground only or ground and first floors, with the female floors assigned at the floors above (except for l2 Langkawi, which is an all-female hall. Please indicate your preference for the all female hall when applying in OLAA).
21. What about cancellation and "No Show" situations?

If the applicant cancels the room booking (after paying the advanced rental fees):

  • within 14 days after programme registration date, or
  • within 14 days before check-in date

The advance rental paid will be refunded with RM100 deducted as administrative charges.

Accommodation office will refund in full the advanced rental to the applicant if the student application status is withdrawn for academic reasons, does not meet academic requirements or is disqualified to study at UNM.

22. Can I bring visitors into my room?
All visitors (including friends, relatives, and/or family members) are allowed to visit the residents. Only same gender visitors are allowed into the resident's room but must leave before 12 midnight. No visitors, irrespective of gender are allowed in the resident's room between 12 midnight until 8am. All visitors are not allowed to stay overnight in the accommodation halls. If any of the above is violated, the incident will be reported by the hall warden and/or hall tutors to UNM, which may involve reports being made to parents/guardians and eviction from the accommodation halls.

 

 

Accommodation Office

The University of Nottingham Malaysia Campus
Jalan Broga, 43500 Semenyih
Selangor Darul Ehsan
Malaysia

telephone: +6 (03) 8924 8604
fax: +6 (03) 8924 8657
email: accommodation@nottingham.edu.my