Immigration information for returning students

Renewing your Student Pass

Overstaying your Student Pass (visa)

If your visa has expired and you have not renewed it yet, you should immediately visit the Visa Office for consultation. You can also reach the relevant visa officers at +60 3 8725 3709/ 3706/ 3705 or +60 3 8725 3715.

Who needs to renew their Student Pass (visa)?

Students who are progressing from first year to second and third year of a course (e.g. Year 1 to Year 2 and Year 3) must renew their student pass. Students who are progressing from Foundation to UG or UG to Masters/ MPhil/ PhD must apply for a new student pass (see Special Circumstances).

Eligibility to renew your Student Pass:

The EMGS (Ministry of Higher Education) and Immigration Department will only approve the student pass renewal if students meet the following criteria;

• attendance not less than 80%
• pass in all the subjects taken – If poor result or fail (in any one subject) Dean’s supporting letter is required with a Study Plan.

The Immigration Department of Malaysia reserves the right to extend or deny any student pass as seen fit.

When to renew your Student Pass?

Students are advised to submit their passport for student pass renewal at least 4 months before the expiry of their current pass. This is to ensure that there is sufficient processing time for external bodies and to avoid applying Special Pass or overstaying. 

There are two main criteria to renew your student pass;

• Attendance not less than 80%
  
• Pass in all modules (subjects)  – If poor or fail (any subject) Dean’s supporting letter is required with a Study Plan.

Student can appeal their student pass renewal if not supported but Immigration Dept reserves the right to extend or deny student pass of any period.

For students having student pass issued for full duration of studies (3 years) MUST renew i-Kad yearly. Failure to do this may lead to revocation of student pass by the Immigration Dept without giving any notice thus sending them home. You are required to make yearly insurance thru our Finance and provide proof for us to 'obtain insurance cover note'.

 i-Kad Renewals are done on yearly basis;

• Attendance not less than 80%
  
• Pass in all modules (subjects)  – If poor or fail (any subject) Dean’s supporting letter is required.

Immigration Department reserves the right to extend or deny any i-Kad renewals. Failure to renew will lead the student pass revocation by Immigration Dept sent home. 

 How to renew your Student Pass?

Submit the following documents to the Visa Office. 

• 2 copies of all pages of current passport (passport validity period should be at least 18 months of the date of receiving new student pass endorsement. If you have recently renewed your passport, please attach 2 copies of your old passport also). Preferably scan copies.
• Any passport validity less than 18 months (1½ years) MUST be renewed at your nearest Embassy/ Consulate/ High Commission before being submit to Visa Office for student pass renewal process.
• For UG/ PGT students, we will obtain your academic transcript from Student Registry.
• For MRes/ MPhil/ PhD students, we shall request your Postgraduate School to provide Progress Report, attendance. It has to be signed by Dean/ Head of School/ Supervisor before we can submit your renewal application.
• Any student fail to submit their passport to Visa Office less than 14 working days before the current student pass expire will have to pay additional cost of RM153 for special pass as imposed by EMGS/ Immigration Department.
• Passport blank pages MUST be more that 8 pages in order to receive student pass endorsement, this is in line with Immigration Dept guidelines.