University of Nottingham Malaysia
International Office
     
  

Immigration information for returning students

Renewing your Student Pass

Overstaying your Student Pass (visa)

If your visa has expired and you have not renewed it yet, you should immediately visit the Visa Office for consultation. You can also reach the relevant visa officers at +60 3 8725 3709/ 3706/ 3705 or +60 3 8725 3715.

Who needs to renew their Student Pass?

Students who are moving from one year to another of a course (e.g. Year 1 to Year 2 and Year 3) must renew their Student Pass. Students who are progressing from Foundation to Bachelor's or Bachelor's to Masters must apply for a new Student Pass (see Special Circumstances).

Eligibility to renew your Student Pass: 

The EMGS (Ministry of Education) and Immigration Department will only approve the student pass renewal if students meet the following criteria;

  • attendance not less than 80%
  • pass in all the subjects taken – If poor result or fail (in any one subject) Dean or Head of School’s supporting letter is required.

The Immigration Department of Malaysia reserves the right to extend or deny any student visa as seen fit.

When to renew your Student Pass? 

Students are advised to submit their passport for Student Pass renewal at least 4 months before the expiry of their current Student Pass. This is to ensure that there is sufficient processing time for external bodies and to avoid applying Special Pass or overstaying.

 

There are two main criteria to renew your Student Pass (Visa);

  • Attendance not less than 80% if attendance is less than 80% Dean's supporting letter is required.
  • Pass in all modules (subjects)  – If poor or fail (any subject) Dean’s supporting letter is required.

Student can appeal their visa renewal if not supported but Immigration Department reserves the right to extend or deny student visa of any period.

i-Kad Renewals are done on yearly basis;

  • Attendance not less than 80% if attendance is less than 80% Dean's supporting letter is required.
  • Pass in all modules (subjects)  – If poor or fail (any subject) Dean’s supporting letter is required.

Immigration Department reserves the right to extend or deny any i-Kad renewals. Failure to renew will lead the student to cancel their student pass and be sent home.

 

How to renew your Student Pass?

Submit the following documents to the Visa Office. 

  • 4 copies of passport sized photo with white background (Read EMGS photo specifications)
  • 2 copies of all pages of current passport (passport validity period should be at least 18 months. If you have recently renewed your passport, please attach 2 copies of your old passport also)
  • Any passport validity less than 18 months (1½ years) MUST be renewed at your nearest Embassy/ Consulate/ High Commission before being submit to Visa Office for student pass renewal process.
  • Latest copy of your Visa Approval Letter (VAL) that was issued for the student pass which you are renewing.
  • For UG/ PGT students, we will obtain your academic transcript from Student Registry).
  • For MPhil/ PHD students, you are responsible to provide Progress Report from Dean/ Head of School/ Superviosr and submit along with renewal application.
  • Any student fail to submit their passport to Visa Office less than 14 working days before the current visa expire will have to pay additional cost of RM153 for special pass as imposed by EMGS/ Immigration Department.
Students who are applying from campus are encouraged to submit hard copies of the documents above. Students who are applying for renewal from abroad are allowed to submit soft copies of their documents. Students will be notified to submit their passport to the Visa Office once EMGS approved their visa renewal application. Visa Office shall hand over the passport to EMGS for visa sticker endorsement. Students are not allowed to make any travel plans while passport is at EMGS/ Immigration Department.
The average processing period for visa renewal is 21 working days.
Cost of visa renewal

The visa renewal fee of RM1,250 is payable after your visa has been renewed and you may make payment thru MyNottingham portal. Print receipt of payment and present during passport collection to Visa Office.
Students DO NOT qualify for Student Pass renewal
  • Any student who are NOT progressing to the following year (taking a Gap Year) will NOT be entitled for visa renewal. Please visit Visa Office for consultation.
  • Any student who change to another course (switch another program) which is not the same as per earlier issued VAL, will have to re-apply for new VAL (refer to Visa Office immediately for consultation). Failure to adhere this directive may lead the student to be sent home by Immigration for non-renewal entitlement
  • For enquiries and assistance in such matters, please contact the New Visa Team at Apply.Visa@nottingham.edu.my +60 3 8725 3709 / +6 8924 8078 or +60 3 8725 3715 (Hotline)
Enquiries & Assistance

  • For enquiries and assistance in renewing your Student Pass, please contact the Visa Renewal team at visarenewal@nottingham.edu.my +60 3 8725 3706/ 3705/ 3707 or +60 3 8725 3715 (Hotline).
  • Remember, you are responsible for your own passport and Visa Office will not held responsible if you have overstayed and passport in your hand.

Loss of passport   

If you have lost your passport, please do the following:

  • Report the incident to the Security Office at UNM (+603 8924 8065) for immediate advice.
  • Notify Visa Office or email to visarenewal@nottingham.edu.my
  • Get a Confirmation letter from Student Registry.
  • Lodge a police report within 24 hours of the incident at the nearest police station.
  • Submit original copy of the police report and confirmation letter to your home country's embassy for issuance of a new passport/ travel document.
  • Once received new passport, immediately hand in both old and new passport to Visa Office for next steps for transferring your Student Pass to your new passport. Please submit a copy of Police report to Visa Office for record purpose.

After renewing your passport

If you have renewed your passport, please do the following:

  • Bring both old and new passport to the Visa Office immediately once your new passport has been issued/ obtained from embassy.
  • Transfer of the visa sticker to the new passport as the old passport is no longer valid.

Please make sure to have the visa sticker transferred to your new passport to ensure a smooth process. Failing this process may hamper your travelling plan.

Contact

UNM's Visa Office can assist you with your visa renewal at any time in the year as long as it complies to Immigration Department's rules and regulations. 

Consultation:

Operational hours: 9.30am to 5pm

Visit the Visa Office in the Student Services Centre, Block H

visarenewal@nottingham.edu.my     

+60 3 8725 3706/ 3705/ 3707 or +60 3 8725 3715 (Hotline)    

    

 

    

    

    

International Office

University of Nottingham
Jalan Broga, 43500 Semenyih
Selangor Darul Ehsan, Malaysia

telephone: +6 (03) 8924 8778
fax: +6 (03) 8924 8005

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